Seton Hall University
Our Policies & Procedures 

This is the policies website for Seton Hall University.  It is the official repository for all University, divisional, school, college and departmental policies currently in effect.  Any policy found elsewhere, on-line or in print (including University handbooks and manuals), that is inconsistent with the official version of a policy found on this policies website, should be disregarded.  The most current version of a policy will be found on this website.

The University requires that all policies be promulgated in accordance with the applicable procedure, standards and format set forth in the Policy on Developing, Adopting and Promulgating University Policies.
As the University is continually developing and amending its policies, it is the affirmative obligation of every employee to be aware of these policies in their most current version and adhere to them.

Title and Description GLOBALKEYWORDS Title

1.8 GPA Requirement

Request form for exception to the 1.8 GPA requirement to remain in housing.

HRL,Release,housing,leave,move,out,request1.8 GPA Requirement

Account Generation Processes

User accounts that provide access to various IT resources are created and maintained by the Department of Information Technology to support the academic and administrative work of members of the University community.

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Advance Approval/Encumbrances

This policy describes how and when advances of university money for business trips are obtained and when appropriate..

encumbranceAdvance Approval/Encumbrances

Application for Graduation

Information about applying for graduation.

graduationApplication for Graduation

Appropriate Use Policy

Seton Hall has an appropriate use policy which governs the use of IT resources on campus.

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At Will Employment

The purpose of this policy is to define the “at will” employment relationship between the University and its at will employees.

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Audit Options

Information on how to audit a course including registration information.

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Authorized Search Policy

Authorization procedures for conducting a search.

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Award Notification

Financial aid award notification.

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Background Check Policy

Seton Hall requires that all full and part-time, permanent and temporary faculty (including adjunct faculty), administrators and bargaining and non-bargaining unit staff consent to an appropriate background check prior to employment with the University, as well as prior to promotion or transfer within the University.

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Bicycle Policy

Seton Hall University promotes the use of bicycles as an alternative means of transportation supporting the University’s goals for a more sustainable campus.

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Blackboard Course Site Retention Policy

The policy for Blackboard Course Site Retention.

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Broadcast Email Guidelines

Seton Hall has created the following e-mail guidelines to govern the use of the University e-mail system.

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Campus Email Use Guidelines

This policy outlines the processes used to create, maintain and delete user accounts on Seton Hall University's email systems.

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Centralizing and Coordinating Gifts and Pledges

The University may accept gifts and pledges that are consistent with its stated mission and bylaws, and federal, state and local laws and regulations.

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Change of Major

Information on the change of major procedure.

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Chase MasterCard Policy

This document is the official Chase credit card policy document for Seton Hall University.

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Class Absence Notification Policy

Each professor sets the attendance policy for his/her class. Students should refer to the course syllabus to know the absence policy for each class.

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Collection of Personal Contact Data for Emergency Notification System

Learn about the policy for safeguarding personal information with the University's emergency notification system.

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Communications to Students

The Financial Aid Office communicates to our students via email and PirateNet. All notifications are emailed to the students SHU email account.

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Community Standards Records Retention

Policy for the retention of documents maintained in the student's discipline files.

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Competitive Bidding

This policy describes when competitive bids must be obtained at Seton Hall University when procuring goods and services

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Computer Lab Software Installation Policy

This policy outlines the process for installing new software applications in the public computer labs.

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Computer Viruses and Malware Policy

The purpose of this policy is to protect Seton Hall University technology resources and data against intrusion by viruses and other malware.

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Conditions for Receiving Aid

Conditions for receiving financial aid

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Confined Space Entry Procedure

Assuring that proper precautions are taken when entering confined spaces within the facility.

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Conflict of Interest and Commitment Policy

Conflict of interest and commitment policy for officers and employees of Seton Hall University.

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Conscientious Employee Protection Act (Whistleblower Policy)

The Whistleblower Act protects employees against retaliatory action.

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Contract / Vendor ID Card Policy

To provide a means of immediately identifying what contractors and vendors employed by the DFE are working on campus.

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Copyright Policy

The use of intellectual property, such as materials protected by copyright, is affected by the ownership rights in those materials. In our educational environment and as members of the Seton Hall University community, we recognize the value of those rights as expressed in the copyright laws of the United States.

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Cranes, Hoists, and Picks

This document establishes the standard operating guidelines for the safe use of cranes or hoists to lift material and equipment on campus.

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Curriculum Modification Policy

Seton Hall's curriculum modification policy and procedures for students with disabilities.

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Data Classification Security Policy

Any person who uses, stores or accesses data contained in the University’s technology systems has the responsibility to safeguard that data.

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Deferments of Tuition & Fees and Disbursement of Aid

Deferments of tuition & fees and disbursement of aid.

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Dependent vs. Independent Students

Comparing dependent and Independent student status

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Diploma Policy

Information about diplomas

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Disability Support Services (DSS) Appeal Policy and Procedures

Policy and procedures for filing an appeal regarding DSS accommodations.

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Donations of Books and Periodical Literature

The Monsignor James C. Turro Library of Immaculate Conception Seminary School of Theology is happy to receive donations of theological books and journals, books on Church history, Christian spirituality, biblical studies and saints’ lives.

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Drug and Alcohol Free Workplace

This policy establishes a drug-free workplace program that balances our respect for individuals with the need to maintain an alcohol and drug free environment.

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e Discovery Policy

The purpose of this policy is to assist University employees in fulfilling their responsibilities to preserve and produce relevant evidence.

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Email Archiving (ArchiveOne) Policies and Procedures

This policy covers the procedures for using the University's C2C ArchiveOne e-mail archiving system.

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Emergency Preparedness Guide and Procedures

Emergency Preparedness Guide and Procedures provided by the Office of Disability Support Services.

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Employment Eligibility Verification (I-9)

Seton Hall University must verify employment eligibility of employees.

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Enterprise Risk Management and Regulatory Compliance Policy and Program

Risk management and regulatory compliance are fundamental responsibilities of University leadership and management.

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Equal Employment Opportunity Affirmative Action Statement

Seton Hall University is committed to programs of Equal Employment Opportunity and Affirmative Action (EEO/AA).

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Faculty Grievance Procedures

Procedure for filing a grievance.

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Faculty Participation in Mobile Computing

There are several faculty specific policies that govern participation in the Mobile Computing Program.

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Family Medical Leaves

This policy provides eligible employees with family medical leave in compliance with the FMLA and NJFMLA.

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Federal Verification Policy

The Federal Processor determines who is selected for verification.

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FERPA Policies

Information about access and privacy of educational records.

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Financial aid-second degree undergraduate students

Financial aid information for second degree undergraduate students..

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Financial Aid-Transfer Students

Review of financial aid information for transfer students

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Fire Emergencies

The University Fire Safety Program is coordinated by the Department of Public Safety & Security (PS&S).

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Fire Safety

Rationale, Regulations and Resources regarding Fire Safety for Seton Hall University Housing Facilities

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Flag Policy

Regulations for displaying the American Flag and the SHU Flag on campus.

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Fuel Tank Emergency Procedure and SPCC Plan

The Fuel Tank Emergency Procedure and SPCC Plan describes the facility's response guidelines to control and remove the released materials and the steps to follow to place all human lives affected by the release out of harm's way.

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Good Samaritan Policy

Student health and safety are fundamental to our community. Whenever there is concern for another student or belief that assistance is needed, students are expected to contact Public Safety.

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Grade Change Policy

Information about changing a grade.

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Graduate Students

Graduate student financial aid.

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Guest & Visitation Policies & Procedures

A summary of policies and procedures for resident students hosting guests in the halls.

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Guidelines for Responding to Complaints of Discrimination, Harassment and Retaliation

Guidelines for Responding to Complaints of Discrimination, Harassment and Retaliation, Seton Hall University

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Health & Safety Inspections Policy

To ensure safety of the entire residential hall community, all residence hall rooms will be inspected monthly for Health and Safety compliance.

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The most significant contribution that Seton Hall University can make to limit the spread of HIV infection is through education.

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ICS Thesis Preservation

Every student who writes a thesis for ICS must present one copy to the seminary library for binding and storage.

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Identity Theft Prevention Policy and Program

The Identity Theft Prevention Policy and Program for Seton Hall University

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Information about incomplete grades.


Institutional Need Based Grant Programs Policy

Seton Hall's policy on awarding institutional funds to incoming and current students.

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Inter-Departmental Transfers

This policy indicates how a department purchases for another department and then charges back.

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Laptop Image Software Installation Policy

This policy outlines the process for evaluating, procuring, and installing new software for the laptop image.

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Laptop Repair Policy

All laptop repairs are done on-site by PC Support Services in the Technical Support area.

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Late Drops and Withdrawals

The following information is provided to give you an overview of the policies on Refunds and Return of Title IV funds.

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Layoff Policy

The purpose of this policy is to provide uniform criteria and procedures in the event it becomes necessary to reduce the number of positions and/or University employees or to restructure the workforce.

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Media Use and Copyright

World language media check-out and use policy for faculty, staff and students

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Missing Resident Student Notification Policy

In compliance with the Higher Education Reauthorization Act of 2008, the purpose of this policy is to provide the procedures for reporting, investigating and making emergency notifications regarding any resident student of Seton Hall University who is believed to be missing.

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Negotiating and Entering into Contracts and Leases

This policy ensures the timely and appropriate formulation and internal review of contracts and leases entered by SHU.

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Non-Hazing Policy

Seton Hall University does not condone and never has condoned or supported the practice of hazing. Hazing is contrary to the principles upon which the University community is built.

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Nondiscrimination/Title IX Statement

Seton Hall University Nondiscrimination/Title IX Statement

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Order Process Policy

This policy provides information on the various ways in which Seton Hall University employees can procure goods or services.

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Reduction of aid due to overaward.

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Parking Rules and Regulations

The Office of Parking Services is responsible for the regulation and enforcement of all University parking lots.

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Password Policy, Standards and Guidelines

In order to protect both your and the University’s information and resources, the Department of Information Technology has formulated password standards and guidelines.

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Performance Evaluation for Administrative Employees

Guidelines for conducting annual performance assessments for Administrative employees.

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Performance Evaluation for Bargaining Unit and Non-Bargaining Unit Support Staff

Guidelines for conducting annual performance assessments for bargaining and non-bargaining unit employees.

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Permit Program for Hot Work

Seton Hall University recognizes that there is a potential for injury to people and damage to property that can result from fire or sparks that arises when hot work is performed outside of a designated safe hot work area.

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Personal Vehicle Use

Policies and procedures for using a personal vehicle for company business.

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Phased Retirement Policy for Tenured Faculty at the South Orange Campus

The policy provides eligible tenured faculty at the South Orange campus with the opportunity to enter into phased retirement agreements

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Policy Against Discrimination, Harassment and Retaliation

The University is committed to providing a working and learning environment that is free from discrimination, harassment, retaliation and other unlawful conduct and that assures the fair and equitable treatment of all individuals.

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Policy for Award of the Status of Professor Emeritus

In recognition of distinguished and meritorious service rendered to Seton Hall University, the provost may confer on a retired faculty member a number of privileges.

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Policy for Minors on Campus: Minors Involved in University-Sponsored Programs or Programs Held at the University and / or Housed in University Facilities

The purpose of this policy is to provide for appropriate supervision of Minors who are involved in programs held at the University.

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Policy on Confidential Information

Seton Hall University employees who have been given access to confidential information, have a resonsibility to protect this sensitive and personal data.

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Policy on Developing, Adopting and Promulgating University Policies

The purpose of this policy is to provide a standardized process for the development, approval, promulgation and management of University, divisional, school/college and departmental policies.

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Policy on Legal Defense and Indemnification of University Employees and Representatives

The University is committed to defending and protecting its employees and other representatives from liability in the fulfillment of their duties and responsibilities to the University.

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Policy On Naming Opportunities

In the naming of University facilities, and of other opportunities such as scholarships, endowed chairs, speaker series, and the like, Seton Hall seeks to recognize individuals who have made a noteworthy contribution to the good of our world.

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Policy on Reasonable Accommodations for Employees with Disabilities

The University provides reasonable accommodations to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the University.

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Policy on Service Animals

Seton Hall's policy on service animals for students with disabilities.

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Policy on Smoke-Free Environment

Seton Hall University is committed to providing a healthy, smoke-free workplace and living environment.

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Policy on Student Conduct

Policy on the conduct of students with disabilities.

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Policy on the Preparation, Review and Approval of IRS Forms 990 and 990-T

As a non-profit organization, Seton Hall University is required annually to file Internal Revenue Service Form 990, the "Return of Organization Exempt from Income Tax."

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Preregistration and Registration

Information about preregistration and registration.

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Principal Investigator's Handbook

The Principal Investigator's Handbook contains the standard policies, procedures and forms that faculty need to seek external support for research, teaching and outreach.

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Procedures for Promotion, Tenure, Sabbaticals

Policy and procedure described for promotion, tenure and sabbaticals.

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Public Computer Lab Guidelines

The following is a list of guidelines that govern the use of the Public Computer Labs.

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Public Lab Reservation Policy

This policy outlines the terms and conditions for using a public lab as a teaching or meeting space.

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Purchasing Policy & Procedure Overview

This policy shows the various ways in which Seton Hall University employees can procure goods and services.

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Records Retention

This policy provides for the consistent and systematic review, retention, and disposition of records received or created in the transaction of Seton Hall University business.

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Recreation and Athletic Center Policies

A listing of the policies and procedures for the Richie Regan Recreation and Athletic Center.

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Recruiting for Mission Non-Faculty Employees

Ensure mission-effectiveness by recruiting employees who understand and embrace the University's Mission.

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Outlines the recycling effort on campus.

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Registration and Transcript Holds

A complete list of registration and transcript holds with descriptions.

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Remote Access (VPN) Policy

This policy applies to all SHU, employees, contractors, consultants, temporary employees, and all personnel affiliated with third party employers utilizing the VPN to access the SHU Network.

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Repeat Coursework Policy

The Department of Education has implemented new regulations governing repeated coursework. The regulations have been implemented to improve the pace of graduation completion for students, which in turn should reduce loan indebtedness and preserve grant funding levels.

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Residence Hall Alcohol Policy

Policies regarding use of alcohol in University Housing.

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Review Process

Any research project, class activity, or testing procedure involving the use of animals must be reviewed and approved by the IACUC before initiation.

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Satisfactory Academic Progress Policy

Seton Hall's policy on determining satisfactory academic progress and the appeal process.

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Screening Room Use

Guidelines for use of the Screening Room in Fahy Hall 203B.

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Seminary Library Access and Borrowing

All Seton University faculty, administrators, staff and students who have a valid SHU ID card have access and borrowing privileges.

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Seminary Library Lending Policy

Only SHU Faculty and registered SHU students with a valid SHU ID card have full access to the library with borrowing privileges.

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Seminary Library Overdue Policy

Read the Seminary Library policy regarding overdue library books and media.

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Separation of Duties within Information Systems

Separation of duties is one tool used to ensure the integrity and security of the University’s data and information systems.

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Severance and Release

A description of the severance program Seton Hall University provides to full-time administrative and non-union staff employees.

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Short Term Disability

Details about the Short Term Disability policy.

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SHU Direct Loan Process

Process for getting a Direct Loan to finance your education at SHU.

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Sick Leave

This policy provides paid sick leave to employees due to illness, injury or disability.

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Sports Camps Policy

Policy regarding Sports Camps

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Standing Purchase Orders

This policy indicates when the use of a standing purchase order is appropriate at Seton Hall University.

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Statement on Students with Disabilities

Students who have a physical, medical, learning or psychiatric disability, either temporary or permanent, may be eligible for reasonable accommodations at the University.

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Student Participation in Mobile Computing

There are several student specific policies that govern participation in the Mobile Computing Program.

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Student Rights and Responsibilities

Review of student rights and responsibilities.

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Student Sexual Misconduct Policy

All forms of sexual offenses are violations of the University's Community Standards. The Student Handbook contains the “Sexual Assault and Misconduct Policy”.

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Student Sexual Misconduct Policy

Policy on Sexual Assault and misconduct

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Student Technology Assistant (STA) Policy

The following policies pertain to students who participate in the Student Technology Assistant Program.

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Students in Dissertation

Financial aid policies for Dissertation students.

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Tax Exempt Certificates

This policy indicates why Seton Hall University is exempt from sales and use tax in the various states listed below.

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Tax Reporting and Withholding Requirements for Tuition Remission and Tuition Exchange Benefits

Tax Reporting and Withholding Requirements for Tuition Remission and Tuition Exchange Benefits.

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Technology Purchase Procedures

University IT Services has established guidelines and procedures for all technology purchases.

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Testing Policy and Procedures

Seton Hall's Policy and Procedures for Testing

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Transcript Request Policy

Information about requesting transcripts.

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Travel & Receipt Policy

This is a statement of Seton Hall University policy on business, travel and entertainment expenses. It is applicable to all University employees

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Travel and Entertainment

This policy provides information on Seton Hall University's overall travel and entertainment policy.

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Tuition Exchange Scholarship Program

Seton Hall University is a member of Tuition Exchange, Inc., a 501(c) 3 non-profit association of colleges and universities that was founded in 1952 for the purpose of making careers in higher education more attractive.

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Tuition Remission Benefit

Seton Hall University provides a tuition remission benefit for study at Seton Hall University. The following is a description of the program and includes information on eligibility, requirements for participation, exclusions and related topics.

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University Libraries Policies

A link to the University's library policies.

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University Policy Regarding Mobile Devices Accessing Campus Network Services

University employees may wish to access campus network services such as email using their mobile device.

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Utility Shutdown and Notification

This document establishes the standard operating guidelines for shutting off any utility to a building or any section of campus.

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Vacation Donation Policy

This program allows employees to donate vacation time to another employee.

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Vacation Leave

This policy provides paid vacation leave to eligible employees.

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Vehicle Safety

Policies and procedures for operating University-owned vehicles.

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Violence Prevention Policy

This policy has been established to provide an appropriate level of safety for employees, students, visitors and property by establishing a Zero Tolerance for any form of threats and/or threatening behavior or acts of violence.

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Volunteer Leave – Volunteerism

The policy and procedures by which an employee can participate in volunteer leave.

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Withdrawal Information

Information for undergraduate students about withdrawal from the University

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